DNC 2012 Event Planner Resources

Lake Norman is the perfect destination for your event during the 2012 Democratic National Convention (DNC).  Visit Lake Norman would like to help you plan your group event.  Our goal is to make your event run as smoothly as possible.  We want your guests to have a great experience and to visit Lake Norman again and again. 

Connect with our DNC Community Resources and Vendor Directory List, let Visit Lake Norman (VLN) help you match your event needs with local business and services.  The DNC Community Resources and Vendor Directory List features listings specifically available during the DNC event including activities, advertising/marketings vendors, beauty salons/day spas, catering/custom foods, custom gifts, event planners, event venues, florist, handyman services, health/wellness services, housing/rentals, legal services, pet services/sitting, photo/video/media, Realtors, shopping/retails specials & discounts, speakers/performers, swag products, IT/Technical support, private security services, and travel agents.

How Can We Help You!

Visit Lake Norman's staff is here to provide support for your event:

• Site visit coordination
• Discount hotel room blocks for your participants, their guests, and spectators. Visit the contracted DNC hotels for our area.
• Assistance in securing venues & rental fee negotiation
• Information Packets for your guests
• Support and coordination with local media and government agencies
• Transportation for participants
• Local business support and sponsorships
• Swag bag coupons and discounts from local businesses, attractions,restaurants, etc.
• Permit assistance
• Police/Security assistance
• Local vendors for event services - food, waste disposal, port-a-jons, marketing/PR, etc.
• Opening Ceremonies/Welcome Local Speakers
• Assistance in securing volunteers
• Assistance with event registration
• On-site visitor services booth

Need a Venue?

The Lake Norman area has a variety of reception space options that are available and accommodating. Go to the Meeting & Venue Facility Guide to search our listings. All venues are location inthe towns of Cornelius, Davidson, or Huntersville in the South-Western part of Lake Norman.

We Offer Information Packets

Our towns of Cornelius, Davidson and Huntersville have a lot to offerwith wide array of leisure amenities for your guests.Have an information packet waiting for your guest in their room when they check-in! Visit Lake Norman offers bundled information packets for a small fee. Packets include a dining guide, area attractions' brochures,shopping locations, and a optional map all tied together with curling ribbon. For those last minute planners, orders can be filled up to 10 business days prior to your event date.To order, download our Special Event Information Packet Form and fax to 704-892-5313.

For even more savings...If you complete your hotel lead through Visit Lake Norman, and book ten (10) or more hotel rooms; you will receive the guest information packets at no cost, in addition to your group's Visit Lake Norman VIP Discount Cards.  

Need More Hotel Rooms Outside the DNC Hotel Room Blocks?

Let us do your work for you! The process is simple and FREE!

Did you know that Visit Lake Norman can help you find the BEST DEALS at local hotels? If you have any type of group gathering at all, whether it is during the DNC 2012 event, or an event before or after the convention such as a family get-together, sports event, business meeting, or even just pals coming in for fun, we can assist you in finding the best rates at the hotel of your choice.

You let us know your wish list, and we submit your tailor-made request to our hotels to find the best fit at the best rate. Just fill out the DNC Event Planner Form to see if your group qualifies. We will contact you via your preferred method of communication and get started today!

For assistance in booking overnight hotel rooms for all market segments, please contact us at 704-987-3300, visitorcenter@lakenorman.org or complete the form below and click on "Submit Form". We look forward to making your business our pleasure! 

Contact Information

First Name: Last Name: Street Address: Street Address 2: City: State: --None-- ** - ** AB - Alberta AK - Alaska AL - Alabama AR - Arkansas AZ - Arizona BC - British Columbia CA - California CO - Colorado CT - Connecticut DC - District of Columbia DE - Delaware FL - Florida GA - Georgia HI - Hawaii IA - Iowa ID - Idaho IL - Illinois IN - Indiana KS - Kansas KY - Kentucky LA - Louisiana MA - Massachusetts MB - Manitoba MD - Maryland ME - Maine MH - Marshall Islands MI - Michigan MN - Minnesota MO - Missouri MS - Mississippi MT - Montana NB - New Brunswick NC - North Carolina ND - North Dakota NE - Nebraska NF - Newfoundland NH - New Hampshire NJ - New Jersey NM - New Mexico NS - Nova Scotia NT - Northwest Territory NV - Nevada NY - New York OH - Ohio OK - Oklahoma ON - Ontario OR - Oregon PA - Pennsylvania PE - Prince Edward Island QC - Quebec RI - Rhode Island SC - South Carolina SD - South Dakota SK - Saskatchewan TN - Tennessee TX - Texas UT - Utah VA - Virginia VT - Vermont WA - Washington WI - Wisconsin WV - West Virginia WY - Wyoming YT - Yukon Zip: Phone: Email:   Please add me to your email list Preferred Method of Communication: --None-- Email Telephone

Event Information

Number of Sleeping Rooms: --None-- n/a 1 2-5 6-10 more than 10 Length of Stay: --None-- n/a 6 to 10 nights more than 10 nights Dates of Event: How did you find out about Visit Lake Norman?: Comments:

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Giveaways

Visit Lake Norman (VLN) maintains a collection of merchandise items considered to be marketing giveaways for the purpose of promoting the Lake Norman region. These items, purchased by VLN, are for marketing purposes and the following policies apply to the distribution of these items.

• Download the Giveaway Item Policy
• Download the Giveaway Item Policy Events

Helpful Hints When Elected Officials Attend Your Event

• ^{Most elected officials appreciate opportunities to join their constituents in efforts to help build a better community. So, an elected official's attendance at a chapter activity is important recognition for the chapter and its member volunteers.}
• ^{Expect that staff members may accompany an official, even if it was not specifically mentioned. Staff members are also an important audience for the good news of your work.}
• ^{Determine ahead of time what you would like the official to do at the event. Is he or she there to pound nails or serve food alongside other volunteers? Should they say a few words to kick off the event?}
• ^{Consider appointing a person to host, greet and/or escort the official during the activity. This person would ensure that the official has opportunities to meet others at the event, and get them to their designated program or volunteer spot.}
• ^{Ensure that any media representatives who attend know that the elected official is present. Likewise, be sure to alert the official to the media's attendance as well.}
• ^{If there is a formal program, offer an elected official the opportunity to make brief remarks, or at the very least publicly recognize the official during that program.}

Venue Specific Information

• Carolina Raptor Center (Huntersville) has been selected as a DNC Delegate Welcome & Host Venue. If you are planning an event at the Carolina Raptor Center, download the Carolina Raptor Center Event Planner Guide and the Carolina Raptor Center DNC Venue Guide.

Visit Lake Norman VIP Discount Card

Looking to bring your group or special event to the Lake Norman area? Whether it is for a sporting event, wedding, family reunion or corporate meeting, just book a room in one of our beautiful brand-name hotels located in either Cornelius, Davidson, or Huntersville, and upon check-in receive a "Visit Lake Norman VIP Discount Card" for each member in your group. The VIP Discount Card offers attractive discounts to these area restaurants and attractions: 

• Arnies Tavern - Huntersville
• Birkdale Golf Club - Huntersville
• Bruster's Ice Cream - Cornelius
• Davidson Chocolate Company - Davidson
• Donato's Pizza - Huntersville & Davidson
• Galaway Hooker - Cornelius
• Hardees - Huntersville
• Jason's Deli - Huntersville
• Lake Norman Comedy Zone - Cornelius
• Northcross Lanes - Huntersville
• Our Town Cinemas - Davidson

1. Book your stay at your choice of the hotels located in either Cornelius, Davidson, or Huntersville.
2. Contact Travis Dancy with Visit Lake Norman at 704-987-3300 with your team or organizations information.
3. Enjoy your visitor discounts!